The Ultimate Wedding Venue Tour Checklist
Touring wedding venues can be exciting — but it can also be overwhelming. With so many details to consider, it’s easy to forget important questions, overlook hidden fees, or miss key logistics that will affect your wedding day.
To make sure you get the most out of every tour, we’ve created the Ultimate Wedding Venue Tour Checklist. Use it to take notes, compare venues, and feel confident that you’re making the right decision for your big day!
1. First Impressions Matter
How does the venue feel when you first arrive?
Is the staff welcoming and attentive?
Are the spaces clean, organized, and well-maintained?
Can you envision your wedding style fitting the space?
Take photos and notes — your first impressions are often the most honest reflection of how the venue operates and treats couples. At Rose Briar, we give you an in depth tour but encourage you to explore and take several videos and photos after the tour to aid in your decision.
2. Capacity & Layout
Maximum guest count: does it fit your list comfortably?
Floor plan flexibility: can tables, chairs, and seating be arranged to suit your vision?
Are there indoor and outdoor options?
Are there multiple spaces for ceremony, cocktail hour, and reception?
At Rose Briar Place, we offer a European-inspired estate layout with both indoor and outdoor spaces, giving you the flexibility to host ceremonies, receptions, and cocktail hours seamlessly. We understand Oklahoma weather can be unpredictable so we ensure the whole venue can be used no matter the season.
3. Cost & Packages
What is the base rental fee?
Are there all-inclusive packages? What’s included?
Are there any hidden fees (cleaning, overtime, security)?
Can you bring in outside vendors if desired?
Is a deposit required, and what is the cancellation policy?
Rose Briar Place offers all-inclusive packages that include the 4 C’s: Catering, Cake, Coordinator, and MC, along with tables, chairs, linens, and our popular photo booth that captures fun guest moments while creating a photo album for the bride and groom at the end of the night. We offer three tiers of packages to ensure you are getting exactly what you want out of your day!
4. Amenities & Services
Tables, chairs, linens, and basic décor provided? ✅
On-site coordinator or wedding planner support? ✅
Catering options: in-house, outside, or flexible? ✅
Cake or dessert services? ✅
Photo booth with guest prints and a couple’s album? ✅
Parking and accessibility for guests? ✅
Rose Briar Place offers all these amenities and more, including customizable centerpieces, a hot cocoa bar with select packages, and the ability to include your dog in the celebration, creating a truly unique and memorable experience for you and your guests.
5. Vendor Policies
Can you bring in your preferred vendors (photographers, florists, bands)?
Are there restrictions on music or timing?
Does the venue provide a list of preferred or recommended vendors?
At Rose Briar Place, we allow flexibility for outside vendors, giving couples the freedom to include meaningful elements in their celebration while also benefiting from our in-house support and experienced guidance.
6. Timeline & Logistics
How long can you use the venue for setup, ceremony, reception, and teardown?
Are there time restrictions for the ceremony or music?
How does the venue handle rain or other unexpected issues?
With Rose Briar Place, the on-site coordinator ensures a smooth timeline from start to finish, helping couples enjoy a stress-free wedding day with every detail taken care of.
7. Atmosphere & Aesthetic
Does the venue’s style match your wedding vision?
Does lighting, décor, and architecture feel welcoming and flexible for customization?
Can you imagine your guests enjoying the space comfortably?
Rose Briar Place’s Tuscan and European-inspired aesthetic offers an elegant yet inviting atmosphere that can be personalized with endless décor options, linens, centerpieces, and our interactive photo booth, providing fun memories for guests while preserving keepsakes for the couple.
8. Additional Considerations
Accommodations nearby for guests (especially for out-of-town attendees)
On-site lodging if available
Accessibility for elderly or differently-abled guests
Noise ordinances, event restrictions, or permits required
Rose Briar Place’s spacious design and accessibility make it comfortable for all guests, with ample parking and flexible indoor/outdoor spaces for any weather or season.
9. Notes & Observations
Create a section to jot down your thoughts, pros/cons, and unique features of each venue.
Compare multiple venues side by side for easier decision-making.
Free Download: The Ultimate Wedding Venue Tour Checklist
We’ve created a printable version of this checklist so you can take it with you to every venue tour, making sure nothing is overlooked.
At Rose Briar Place, we understand that touring wedding venues can be overwhelming. Our team guides couples through every space, highlights all the included amenities — including the photo booth with guest prints and a keepsake album for the couple — and ensures you can envision a day that’s seamless, joyful, and uniquely yours.
✨ Download the Ultimate Wedding Venue Tour Checklist here and start planning your wedding with confidence.
